Replace paper diaries with a digital food hygiene records app built for UK restaurants and kitchens. Every record your EHO expects, completed in seconds and stored automatically.
UK food law (Regulation EC 852/2004, retained post-Brexit) requires all food businesses to maintain a documented food safety management system. EHOs will ask to see these records during every inspection.
Your written food safety management system, including Critical Control Points, hazard types, monitoring procedures and corrective actions. Must be reviewed when your menu or processes change.
Daily records of refrigeration and freezer temperatures, cooking core temperatures, and delivery temperatures. EHOs typically want to see at least three months of daily readings.
A written record of the 14 major allergens in every dish you serve. Under Natasha's Law, pre-packed for direct sale food must be labelled. EHOs check allergen procedures as standard.
A documented cleaning schedule showing what is cleaned, how often, and signed off as complete. Surface-level cleanliness is visible; a written schedule proves the system exists.
Food hygiene certificates, induction sign-offs and ongoing training records for all food handlers. EHOs may ask to see evidence that staff handling food have been trained.
Records of goods received, including supplier name, delivery temperatures and any rejections. Demonstrates your food safety system extends to your supply chain.
Paper food hygiene records are legally accepted, but they create unnecessary risk and admin overhead. Here is how the two approaches compare.
| Area | Paper records | SafeServe Kitchen |
|---|---|---|
| Time to complete daily records | ✗ 10-20 minutes, often incomplete | ✓ Under 3 minutes on phone or tablet |
| EHO inspection preparation | ✗ Hours searching through folders | ✓ One-tap PDF export, ready in seconds |
| Risk of lost or damaged records | ✗ High - fire, flood, spills | ✓ Stored securely in the cloud |
| Missed or incomplete records | ✗ No alerts, gaps go unnoticed | ✓ Manager dashboard shows outstanding tasks |
| Allergen accuracy | ✗ Manual spreadsheets, prone to error | ✓ Auto-detected from ingredients, flagged on change |
| HACCP plan maintenance | ✗ Separate document, often out of date | ✓ Built from your kitchen setup, prompts on change |
Set up takes about 20 minutes. After that, your team completes daily records on their phone or tablet - no paper, no folders, no chasing.
Enter your equipment, the food types you prepare, and your 14-allergen menu. SafeServe Kitchen uses this to generate your HACCP plan and set up the right daily checks automatically.
Each morning, your team opens the app and works through the day's required checks - temperatures, opening hygiene, deliveries, cleaning sign-offs. Records are saved and timestamped automatically.
One tap from the portal generates a complete EHO-ready PDF covering your HACCP plan, temperature history, allergen register, cleaning records and corrective actions - exactly what inspectors look for.
30-day free trial. No paper, no folders, no last-minute scramble before your next inspection.
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